Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors

Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors

Abstract

Introduction: Poor drug history documentation on admission may lead to medication errors; a leading cause of avoidable harm.

Aims: To assess the quality of drug histories in the notes of patients admitted to an emergency assessment unit and impact of interventions to improve documentation.

Methods: Data were collected on the accuracy of documentation in 281 drug histories including errors of omission, frequency and dose.

Results: The mean error rate was high at more than five per drug history. Omitted drugs included warfarin and long-term steroids, the consequences of which were potentially serious. Clerking prompts and education alone did not improve errors significantly.

Conclusion: The error rate in drug histories is unacceptably high. More research is needed to explore factors involved in such documentation errors.

[download-attachments container="div" style="list" display_icon="1" display_count="1" display__size="0"]

References

  1. Campbell F, Karnon J, Czoski-Murray C, Jones R (2007). A systematic review of the effectiveness and cost-effectiveness of interventions aimed at preventing medication error (medicines reconciliation) at hospital admission. A report commissioned by the National Institute for Health and Clinical Excellence as part of
    the Patient Safety Pilot.
  2. Hellstrom LM, Bondesson A, et al (2012). Errors in medication history at hospital admission: prevalence and predicting factors. Clinical Pharmacology 12:9
  3. Fitzgerald RJ (2009). Medication errors: the importance of an accurate drug history. Br J Clin Pharmacol 67:6 671-675
  4. Dobrzanski S, Hammond I, Khan G and Holdsworth H (2002). The nature of hospital prescribing errors. Br J Clin Governance 7(3) 187-193
  5. Tam VC, Knowles SR, Cornish PL et al (2005). Frequency, type and clinical importance of medication history errors at admission to hospital: a systematic review. CMAJ 173 510-5
  6. Gleason KM, Grozsech JM, Sullivan C et al (2004). Reconciliation of discrepancies in medication histories and admission orders of newly hospitalised patients. Am J Health Sys Pharm 61 1689-95
  7. Van Sluisveld N, Zegers M et al (2012). Medication reconciliation at hospital admission and discharge: insufficient knowledge, unclear task reallocation and lack of collaboration as major barriers to medication safety. BMC Health Service Research 12:170
  8. Cornish PL, Knowles SE, Marhesano R et al (2005). Unintended medication discrepancies at the time of hospital admission. Archives of Internal Medicine 165 424-9
  9. Pirmohamed M, James S, Green C et al. Adverse drug reactions as cause of admission to hospital: prospective analysis of 18820 patients. BMJ 329 15-19
  10. Nester TM and Hale LS (2002). Effectiveness of a pharmacistacquired medication history in promoting patient safety. Am J Health Sys Pharm 59 2221-5
  11. Duran-Garcia E, Fernandes-Llamazares CM, Calleja-Hernandez MA (2012). Medication Reconciliation: passing phase or real need? Int J Clin Pharm 34 (6): 797-802
  12. Institute for Healthcare Improvement. Medication Reconciliation to Prevent Adverse Drug Events. http://www.ihi.org/topics/adesmedicationreconciliation/Pages/default.aspx (accessed 16/12/14)
  13. NICE/NPSA (2007). PSG001. Technical patient safety solutions for medicines reconciliation on admission of adults to hospital: Guidance. http://www.nice.org.uk/guidance/psg001/resources/2(accessed on 12/12/14)
  14. Goh, L.Y., Vitry, A.I., Semple, S.J., Esterman, A., & Luszcz, M.A. 2009. Self-medication with over-the-counter drugs and complementary medications in South Australia’s elderly population. Bmc Complementary and Alternative Medicine, 9, available from: WOS:000271859900001
  15. Martin, U. & Coleman, J. 2007, “Drugs and the Elderly,” In Pharmacovigilance, Second ed. R. Mann & E. Andrews, eds., West Sussex: Wiley, pp. 515-532.
  16. Yusuff KB and Tayo F (2008). Does a physician’s speciality influence the recording of medication history in patients’ case notes? Br J Clin Pharmacol 66 (2): 308-312
  17. Richards M, Ashiru-Oredope D, Chee N (2011). What errors can be identified by pharmacy led medicines reconciliation? A prospective study. Acute Medicine 10 (1) 18-21
  18. Hong Sang Lau, Florax C et al (2000). The completeness o medication histories in hospital medical records of patients admitted to general internal medicine wards. Br J Clin Pharmacol 49 597-603
  19. Kwan JL, Lo L et al (2013). Medication Reconciliation During Transitions of Care as a Patient Safety Strategy. A Systematic Review. Annals of Internal Medicine. 158: 397-403
  20. Slee A, Farrar K et al (2006). Optimising medical treatment – how pharmacist-acquired medication histories have a positive impact on patient care. Pharm J 277 737-9
  21. Mehta and Onatade (2008). Auditing medication history-taking can help demonstrate improved pharmacy services. Pharmacy in Practice 18 (6) 209-213
  22. Jones EW (2013). Summary Care Records in Urgent and Emergency Care in England. Acute Medicine 12 (3) 178-180.

Request Permissions

To request copyright permission to republish or share portions of our works, please visit Copyright Clearance Center’s (CCC) Marketplace website by clicking the button below:

Get Permission

Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors

10th April 2016
PMID: 26767199
Authors Affiliations
Marie Richards Lead Clinical Pharmacist (Admissions), Pharmacy Department, Mid Essex Hospitals NHS Trust
Dominic Espitalier-Noel MBBS MCEM Junior Doctor, Mid Essex Hospitals NHS Trust, Broomfield, Essex.
Hannah Stacey MRCP, Department of Renal Medicine, Norfolk and Norwich University Hospital, Norwich, UK
Jessica Thomerson MBChB Junior Doctor, Mid Essex Hospitals NHS Trust, Broomfield, Essex.
Tehreem Butt MBChB MD MRCP Consultant in Acute Medicine and Clinical Pharmacology, Mid Essex Hospitals NHS Trust, Broomfield, Essex.

Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors

Cite this article as:

Richards M, Espitalier-Noel D, Stacey H, Thomerson J, Butt T. Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors. Acute Med. 2015;14(3):104-10. PMID: 26767199.

Poor drug history documentation in admission medical notes: clerking prompts and junior doctor education alone do not significantly reduce errors

Share this article

Click the icon of the social media platform on which you would like to share this article.


Shopping Basket
Scroll to Top